Customers expect speed, simplicity, and flexibility when booking services. Rayoworx Flow gives service-based businesses an AI-powered scheduler that works like a concierge—handling booking flows, deposits, and communication automatically. Follow these five steps to roll out Rayoworx Flow with confidence and give clients a seamless way to connect with your team.
1. Map your services and policies
Start with a solid foundation. Document every service, duration, price, and buffer time. Capture travel zones, deposits, cancellation rules, and exceptions. When Rayoworx Flow knows how your business really operates, AI-suggested appointments respect the way your team wants to work.
2. Connect your calendar and Stripe
Rayoworx Flow syncs with Google Calendar to show real-time availability and connects to Stripe for secure deposits and payments. Use Stripe test keys and run a few mock bookings to confirm everything—from buffers to card capture—is working the way you expect before going live.
3. Train your team on the AI assistant
The conversational assistant is the heart of Rayoworx Flow. Show staff how clients can send simple prompts like “Can I book Sarah Tuesday at 2?” and get instant confirmations with deposits collected. When your team knows what the AI can do, they can coach clients with confidence.
4. Soft-launch with VIP clients
Invite your most loyal customers to use the new AI booking experience first. Capture feedback through the client portal, refine any service descriptions, and make sure messaging feels on brand. Your VIPs will love the early access—and you’ll launch to the public with confidence.
5. Promote everywhere
When everything feels dialed in, update the “Book Now” buttons on your website, Google Business Profile, email signatures, and social channels. Anywhere clients interact with your brand should point to your Rayoworx Flow booking page so the AI assistant can do its job.